Currently, payments are recorded and consumed at the time they are entered into the system, rather than reflecting the actual transaction date from external payment sources (e.g., bank transfers).

Client Concern

Misalignment between:

Bank transaction date
PMS payment record

Creates reconciliation challenges, especially when:

Payments are received outside working hours (e.g., weekends)
The responsible staff member is not present

Forces reliance on:

Notes/manual tracking
Institutional knowledge (risk if team member is absent)

Desired Outcome: Allow date control for external payments:

Ability to:

-Backdate payments (e.g., received over weekend)
-Post-date payments (align with bank settlement date)

Separate:

Transaction date (real-world)
Entry date (system audit trail)

Suggested Capabilities:

Field for “Payment Effective Date”
Preserve system timestamp for audit/logging
Ensure reporting reflects financial reality (bank date)